2025 APSAA Conference - Sponsorship Booking Form

Kia Ora | Hello!

I am excited to announce the 2025 APSAA Conference ‘Charting our Future – Reaching for the Stars’ will be held at the Grand Hyatt Melbourne from 19 – 22 May 2025.

On behalf of the APSAA Board and Conference Committee, I would like to thank our long-term partners for their continued support in delivering high-quality events. We also warmly welcome those who are considering collaborating with us for the first time. Together, we can create a memorable experience that enriches your organisation and our valued delegates.

The APSAA Conference will explore transformative ideas and innovations poised to shape our future. It will be a platform for knowledge sharing and showcasing new products. It serves as a hub for networking and collaboration, allowing you to delve into new ideas and cultivate potential relationships that can drive positive change and advancement.

We anticipate hosting approximately 300 delegates and decision makers from Australia, New Zealand and the Asia Pacific region. By partnering with us, you’ll be joining a community dedicated to advancing knowledge, skills and innovation within our industry.

Thank you for considering sponsorship for our 2025 Conference. I look forward to welcoming you to Melbourne in May!

Jacob Waitere
APSAA President

Sponsor Main Contact Details

Please list the details below of your representative who will be the main point of contact for your sponsorship package.

Primary Address

Billing Address

Please include billing address details below for your sponsorship invoice (if this is different from the address listed above)

Sponsorship Opportunities

Please select one of the options below - the gold, silver and bronze packages all include an exhibition booth. After selecting one of these options, you will be able to indicate your booth preferences and add additional opportunities if you wish on the following pages. 

If you wish to only select one of the additional opportunities without securing an exhibition booth, please select "Additional opportunities only" and then these will appear for you on the next page. 

Please note all prices include GST. 

AMOUNT
20,000.00
TOTAL

Entitlements:

  • 18sqm (6m x 3m) of exhibition space in a prominent position including power outlet and lighting, trestle table and two chairs
  • Your choice of stand or floor space only (enables a custom build at your own expense)
  • Four (4) full conference registrations including Welcome Reception (Monday evening) and Gala Awards Dinner (Wednesday evening)
  • Verbal acknowledgement as a Gold Sponsor by the MC during Conference proceedings
  • Written acknowledgement as a Gold Sponsor, including logo, on selected conference communications and collateral
  • Company banner can be displayed in plenary room for conference duration (supplied by sponsor)
  • Company banner can be displayed in one concurrent session room for conference duration (supplied by sponsor)
  • Logo and acknowledgement as a Gold Sponsor on the conference website, including a hyperlink to your company’s website
  • Logo and acknowledgement as a Gold Sponsor in a prominent position on sponsor signage near registration desk
  • Logo and acknowledgement as a Gold Sponsor on sponsors slides throughout the conference
  • Conference App – 200-word profile; logo and website link; 3 x E-Satchel inserts; 2 x promotional push notifications and 1 x banner advert.
AMOUNT
10,000.00
TOTAL

Entitlements:

  • 12sqm (4m x 3m) of exhibition space in a prominent position including power outlet and lighting, trestle table and two chairs
  • Your choice of stand or floor space only (enables a custom build at your own expense)
  • Two (2) full conference registrations including Welcome Reception (Monday evening) and Gala Awards Dinner (Wednesday evening)
  • Verbal acknowledgement as a Silver Sponsor by the MC during Conference proceedings
  • Written acknowledgement as a Silver Sponsor, including logo, on selected conference communications and collateral
  • Logo and acknowledgement as a Silver Sponsor on the conference website, including a hyperlink to your company’s website
  • Logo and acknowledgement as a Silver Sponsor on sponsor signage near registration desk
  • Logo and acknowledgement as a Silver Sponsor on sponsor slides throughout the conference
  • Conference App – 150-word profile; logo and website link; 2 x E-Satchel inserts and 1 x promotional push notification.
AMOUNT
7,500.00
TOTAL

Entitlements:

  • 9sqm (3m x 3m) of exhibition space including power outlet and lighting, trestle table and two chairs
  • Your choice of stand or floor space only (enables a custom build at your own expense)
  • Two (2) full conference registrations including Welcome Reception (Monday evening) and Gala Awards Dinner (Wednesday evening)
  • Written acknowledgement as a Bronze Sponsor, including logo, on selected conference communications and collateral
  • Logo and acknowledgement as a Bronze Sponsor on the conference website, including a hyperlink to your company’s website
  • Logo and acknowledgement as a Bronze Sponsor on sponsor signage near registration desk
  • Logo and acknowledgement as a Bronze Sponsor on sponsor slides throughout the conference
  • Conference App – 100-word profile; logo and website link and 1 x E-Satchel insert. 

Select this option if you wish to purchase one of the following additional opportunities individually - Coffee Cart Sponsor, Welcome Reception Sponsor, Conference App Sponsor, Keynote Speaker Sponsor, Lanyard Sponsor, Charging Station Sponsor or Notepad & Pen Sponsor. If you wish to add one of these opportunities to a Gold, Silver or Bronze Sponsor package, you will have the option to do so on the following pages after you select your Gold, Silver or Bronze Sponsor package above. 

Exhibition Booth Selection

Booth preference

Please list your top three preferences for your exhibition booth location. Booths available at 18/02/2025: 7, 9, 11, 12, 13, 14, 15, 16, 19, 20. 

Booths will be allocated strictly in the order that completed booking forms are received. View the exhibition floor plan here. Exhibition floor plan subject to change. 

Booth type

Please confirm if this is a space only booking (and you will be building a custom stand) or if you will need the standard booth walls/signage?

Dinner Sponsorship Opportunities

We are pleased to offer the following dinner sponsorship opportunities, exclusively available to gold sponsors to add to your package if you wish.

AMOUNT
10,000.00
TOTAL

Always a highly anticipated and well-attended social function, the Gala Awards Dinner will be held on Wednesday 21 May at the Grand Hyatt Melbourne. Tickets are included in full conference registrations. This function includes a three-course meal, five-hour beverage package and entertainment. It provides the perfect opportunity for you to speak to a captive audience and to show your appreciation for our amazing award winners.

Entitlements:

  • Opportunity to address delegates at the Gala Awards Dinner (two-minute speaking slot)
  • Sponsor may provide up to three freestanding banners which will be positioned in prominent locations at the Gala Awards Dinner
  • Opportunity to provide photo wall or photobooth during the dinner (supplied by sponsor, can only commence at conclusion of awards presentation)
  • Opportunity to provide one promotional item per guest (supplied by sponsor)
  • One push notification via the conference app, welcoming delegates to the event and acknowledging the sponsor
  • Logo featured on the conference website (with hyperlink), sponsor slides and app
  • Two Gala Awards Dinner tickets (in addition to the four tickets included with your gold package)
AMOUNT
7,500.00
TOTAL

In response to feedback from past conferences, we are excited to introduce the Leadership and Recognition Dinner on Tuesday 20 May. Taking place at Ormond College, this function will provide an opportunity to recognise practicing professionals, including those who have achieved their CPD certification or contributed on committees. It will also provide another networking opportunity open to all conference attendees. Tickets to this function have been subsidised for 2025 and can be added to conference registrations for $50 per person. The evening will be more relaxed compared to the Gala Awards Dinner, featuring a two-course meal and a three-hour beverage package, with no entertainment or dance floor, allowing for plenty of opportunities to engage in conversation.

Entitlements:

  • Opportunity to address delegates at the Leadership and Recognition Dinner (two-minute speaking slot)
  • Sponsor may provide up to three freestanding banners which will be positioned in prominent locations at the Leadership and Recognition Dinner
  • Opportunity to provide one promotional item per guest (supplied by sponsor)
  • One push notification via the conference app, welcoming delegates to the event and acknowledging the sponsor
  • Logo featured on the conference website (with hyperlink), sponsor slides and app
  • Two Leadership and Recognition Dinner tickets

Additional Sponsorship Opportunities

The following additional sponsorship opportunities are available to be purchased in addition to a package (gold, silver or bronze) or individually.

AMOUNT
5,400.00
TOTAL

A must have at any conference – the ever-popular coffee cart with barista serving freshly made coffee across all three conference days.

Entitlements:

  • Barista staffed coffee cart in exhibition area (location depending on venue restrictions), staffed for eight hours per day
  • Opportunity to display one freestanding banner next to the coffee cart (maximum size 2m high x 1m wide, sponsor to supply) or signage on the coffee cart
  • Opportunity to provide branded recyclable cups or serviettes (sponsor to supply)
  • Logo featured on the conference website (with hyperlink), sponsor slides and app
AMOUNT
4,000.00
TOTAL

The Welcome Reception provides a great opportunity for the industry to welcome delegates to the conference and Melbourne, and to connect with new and old friends. It will be held on Monday 19 May from 6pm - 8pm. 

Entitlements:

  • Opportunity to address delegates during the Welcome Reception (two-minute speaking slot)
  • Sponsor may provide a freestanding banner which will be positioned in a prominent space in the Welcome Reception area
  • Opportunity to provide one promotional item per guest (supplied by sponsor)
  • One push notification via the Conference app, welcoming delegates to the event and acknowledging the sponsor
  • Logo featured on the conference website (with hyperlink), sponsor slides and app
  • Two (2) Welcome Reception Tickets
AMOUNT
2,900.00
TOTAL

The Conference App will be a key resource fordelegates and will feature the event program, sponsor information, speaker profiles and much more. Put your brand in the hands of attendees which will be available for up to two weeks pre and post conference.

Entitlements:

  • Company advert on splash screen and conference banner (sponsor to provide)
  • Acknowledgement as the Conference App Sponsor on the pre-conference emails announcing the app
  • Logo featured on the Conference website (with hyperlink), sponsor slides and app
AMOUNT
2,900.00
TOTAL

With all conference delegates in the room, sponsoring a keynote speaker is the perfect opportunity to promote your business to the full audience.

Entitlements:

  • Verbal acknowledgement by the MC as the Keynote Speaker Sponsor at start of the keynote presentation
  • One push notification via the Conference App, welcoming delegates to the keynote session and acknowledging the sponsor
  • Opportunity to display freestanding banner on stage, during keynote presentation only
  • Opportunity to place a promotional item/brochure on seats in plenary room prior to keynote presentation
  • Logo featured on the Conference website (with hyperlink), sponsor slides and app
AMOUNT
2,900.00
TOTAL

All attendees are provided with a conference name badge and lanyard to wear for the duration of the conference. The lanyard sponsor will maximise their exposure by having their company logo visible on every lanyard, on each attendee at the conference. Delegates are often photographed at the conference whilst wearing their lanyards, and your company logo, providing exposure across social media sharing and publishing of event photos. 

Entitlements:

  • Company branding printed on the lanyard (design at the discretion of APSAA; full colour print)
  • Logo featured on the conference website (with hyperlink), sponsor slides and app
AMOUNT
2,500.00
TOTAL

With almost all delegates using their phones or devices throughout the event, a custom-branded station in a prominent position is an ideal way to help attendees to stay charged throughout the conference.

Entitlements:

  • Company branding on 1 x charging station within the exhibition area
  • Logo featured on the conference website (with hyperlink), sponsor slides and app
AMOUNT
1,500.00
TOTAL

A great opportunity to achieve brand recognition and anticipate delegates’ needs to take notes throughout the conference. Stand out from the crowd and use your creativity; notepads can be printed with any message, image or layout of your choice.

Entitlements:

  • Sole branding on notepads and pens (supplied by sponsor) for each conference attendee
  • Logo featured on the conference website (with hyperlink), sponsor slides and app

Sponsor Content

To assist us with fulfilling your sponsorship entitlements, please provide us with the below content. If you do not have this available at the time of booking, we will reach out to you to request this information.

Logo

Add/Replace Logo

Please select a photo capture option below

Contact Photo Preview Image
The file/image you are uploading exceeds the maximum 1MB size. Please reduce your file size.

After uploading your logo if you notice it does not fit well within this space, please email a copy of it to conference@apsaa.org.au

Company profile

Your level of sponsorship will determine the length of your company profile:

  • Gold sponsor - 200 words
  • Silver sponsor - 150 words
  • Bronze sponsor - 100 words
  • All other packages - 50 words

Summary

Please take the time to review all details of your sponsorship booking. If you need to make any changes before submitting, please use the back or edit button(s) to return to the relevant page(s) and make your changes.

Review the Sponsorship Terms and Conditions here. 

Terms and Conditions

Sponsorship Payment

You will be emailed an invoice once you have submitted your booking. Please press ‘Submit’ to complete your booking.

Thank You

Thank you for submitting your sponsorship application. You will receive a confirmation email shortly.

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